Privacy policy.

Last updated 26 October 2026.

Who to contact

Tarkmote LLC operates the agency website and is responsible for the enquiries described here. It is a separate entity from Tarkmote OÜ. Paul handles agency enquiries and privacy requests for now. Use the agency contact details below.

Project enquiries

The contact form asks for your name, email address and project message. Company and service interest help us understand the request. We use this information to respond, discuss requirements and prepare a possible engagement. Enquiries are stored in the website’s Odoo CRM, with the agency website and company recorded as their source.

Do not submit passwords, financial account details, sensitive personal information or confidential datasets. This form is not a marketing subscription.

Website operation and analytics choices

Essential session and security features process technical information needed to operate the website. The agency uses a separate Google Analytics 4 property to understand website use. Google Analytics is blocked until you accept analytics through the cookie panel. Rejecting analytics leaves the enquiry form and website available.

Use Cookie settings to accept, reject or withdraw your choice. A first-party cookie, ta_analytics_v1, remembers acceptance or rejection on this device for 180 days. Withdrawal disables further analytics, removes readable Google Analytics cookies for this website and reloads if the tag has loaded. It does not erase data Google already received.

The implementation disables Google signals and advertising-personalization signals in its tag configuration and strips query strings and fragments from the page URL and referrer supplied to Analytics. It does not send enquiry names, email addresses or message contents to Analytics. Property-level data-sharing, advertising and enhanced-measurement settings also need review. The agency GA4 property retains user/event data for 14 months, with reset on new activity turned off.

Providers, access and locations

The website, Odoo CRM and filestore use shared infrastructure hosted in Poland. Paul handles LLC enquiries. Authorized technical administrators may access systems for operation and support; shared infrastructure does not make the LLC and Tarkmote OÜ the same legal entity.

• Cloudflare: website delivery, DNS and security, including processing technical request information such as IP addresses and timestamps.
• Brevo: transactional email delivery.
• Google Workspace: business email, including outgoing mail and correspondence through [email protected].
• Google Analytics: optional website analytics after acceptance, using a property separate from tarkmote.com.

Providers may process information outside Poland or the United States, depending on the service. Tarkmote LLC has reviewed the applicable processing terms for its provider accounts. The particular service, recipient and applicable transfer arrangements need to be reflected in the final processing record; different transfers may require different safeguards.

Provider information: Cloudflare processing terms, Brevo terms and Google Workspace processing terms.

Retention and requests

Tarkmote LLC has approved these periods for information under its control:

• Unsuccessful enquiries: identifying enquiry content for 90 days after an enquiry is marked unsuccessful and closed. Active engagements and records needed for contracts, accounting or other obligations are handled separately.
• Routine access, error and application logs: 90 days.
• Security and administrative logs: one year.
• Regular backups: one calendar year from creation. Incident, legal and recovery holds are reviewed separately and need a reason and review owner.

We are implementing this schedule. Daily shared-system backups are in place; automated backup expiry and routine log and enquiry cleanup are not yet enabled. Deleting a live CRM record does not immediately remove it from existing recovery copies. After a restore, retention decisions need to be reviewed and reapplied. Analytics has its own property settings; server-log and backup schedules do not control Google’s retention.

Contact [email protected] to ask about information you supplied, access, corrections or deletion. Paul will review requests, may ask for appropriate identity verification and will assess applicable retention or legal obligations. Do not send identity documents unless requested through an agreed method.

Updates

We may update this policy as our services and processing arrangements change. The date above identifies the latest update. Contact us with questions about the information described here.